Use Cases
Discover how WhenToMeet simplifies scheduling for every scenario
Schedule Team Meetings in Minutes, Not Hours
WhenToMeet finds the perfect time for your team meeting with calendar-aware scheduling and conflict detection. Free forever, no credit card required.
Plan Conferences Without the Scheduling Chaos
WhenToMeet helps conference organizers find optimal times for sessions, coordinate with speakers across time zones, and schedule attendee meetings—all in one free tool.
Coordinate Workshops Without the Scheduling Hassle
WhenToMeet makes workshop coordination simple. See participant availability, avoid conflicts, and schedule interactive sessions that everyone can attend—free forever.
Schedule Panel Interviews Without the Coordination Nightmare
WhenToMeet eliminates interview scheduling chaos by showing when all interviewers are available. Find times that work for your entire hiring panel with calendar-aware scheduling and generous free-tier limits.
Coordinate Training Sessions That Actually Work for Everyone
WhenToMeet helps trainers and HR teams find training times when employees can actually attend. Calendar-aware scheduling shows real availability, not guesses, with generous free-tier limits.
Schedule Board Meetings Without the Executive Assistant Burnout
WhenToMeet simplifies board meeting scheduling by showing when executives and directors are actually available. Stop the endless email chains and find meeting times that work for your board with generous free-tier limits.
Schedule Webinars That People Actually Attend
WhenToMeet helps you coordinate webinar schedules with presenters, panelists, and attendees across time zones. Maximize registration and attendance by choosing times that work for your audience with generous free-tier limits.
Start Projects Right with Perfectly Timed Kickoff Meetings
WhenToMeet helps project managers coordinate kickoff meetings with stakeholders across teams, departments, and time zones. Find times when everyone can attend to set your project up for success with generous free-tier limits.
Plan Corporate Retreats That Everyone Can Attend
WhenToMeet helps HR teams and event coordinators find corporate retreat dates that work for the most employees. Poll team availability, consider time zones, and coordinate multi-day events with generous free-tier limits.
Schedule All-Hands Meetings That Actually Get Full Attendance
WhenToMeet helps leadership teams and HR coordinate all-hands meetings across departments, locations, and time zones. Maximize attendance and engagement by choosing times that work for everyone with generous free-tier limits.
Coordinate Focus Groups Without the Recruitment Headaches
WhenToMeet helps researchers and marketers coordinate focus groups by polling participant availability. Maximize attendance, avoid no-shows, and schedule sessions that fit your research timeline with generous free-tier limits.
Schedule Panel Discussions Without Chasing Busy Speakers
WhenToMeet helps event organizers find panel discussion times when all speakers, panelists, and moderators are available. Stop the endless email chains and schedule compelling panels that actually happen with generous free-tier limits.
Coordinate Multi-Day Events That Work for Everyone
WhenToMeet helps event organizers coordinate multi-day conferences, summits, training programs, and retreats by polling participant availability across entire date ranges. Maximize attendance for your multi-day event with generous free-tier limits.
Plan Team Offsites When Everyone Can Actually Attend
WhenToMeet helps team leaders and managers coordinate team offsites by polling member availability. Choose dates that work for everyone, avoid conflicts with project deadlines, and plan offsites that strengthen your team with generous free-tier limits.
Coordinate Holiday Gatherings Without the Stress
WhenToMeet helps families and organizations coordinate holiday gatherings by polling availability across busy schedules. Whether planning family reunions, corporate holiday parties, or team celebrations, find times that work for everyone—free forever.
Plan Friend Hangouts Without the Group Chat Chaos
WhenToMeet makes it easy to find when your friends are all free. Create a poll, share the link, and let everyone mark their availability. No accounts, no apps to download—just a time that works for everyone.
Schedule Group Activities Without the Coordination Headache
WhenToMeet helps you schedule group activities—sports games, club meetings, outings, volunteer events, and more. Poll your group's availability and find times that actually work for everyone. Free forever.
Scheduling That Works With Your AI Assistant
WhenToMeet's API lets AI assistants like Claude and ChatGPT create scheduling polls, check availability, and manage events. Just ask your AI to schedule a meeting and it handles the rest.
Scheduling Automation for Developers
WhenToMeet has a proper API for automating scheduling. Build it into your app, let your AI agents create polls, sync with your systems. tRPC for type safety, webhooks for events, OpenAPI spec for codegen.
Your Streaming Schedule, on Every Viewer's Calendar
Create a public subscribe link for your streaming schedule. Viewers tap once and every stream, collab, and special event lands in their calendar automatically. They can mute individual events without leaving the channel.
Put Your Live Podcast Recordings on Every Fan's Calendar
Your most engaged listeners want to tune in live. Give them a calendar subscribe link and every recording, AMA, and guest episode shows up in their calendar the moment you schedule it.
A Calendar Subscription for Your Whole Congregation
Services, bible studies, youth group, fellowship dinners. Publish them as a single subscribe link. Members tap once and every event shows up in the calendar they already check — no new app to learn.
The Class Schedule, on Every Student's Calendar
Cohort-based courses live or die on attendance. A WhenToMeet broadcast channel gives every student a single subscribe link — live sessions, office hours, guest talks — all in their calendar. Edit once, every student's calendar updates.
Your Community's Events, in Every Member's Calendar
Discord, Circle, and Slack communities lose attendance because members miss announcements. A WhenToMeet broadcast channel puts every AMA, workshop, and co-working session on every member's personal calendar. One link, anonymous subscribers, no app.
The Studio Schedule, on Every Student's Calendar
A broadcast subscribe link puts your weekly class schedule, substitute teacher updates, and workshop events on every student's personal calendar. No app to download. No account to create. Just one link.
Your Public Office Hours, on Every Follower's Calendar
Founders, educators, and indie professionals publish weekly office hours as a broadcast channel. Followers subscribe once and every session drops into their calendar. No scheduling back-and-forth for a 15-minute open session.
A Recurring Meetup Calendar Without the RSVP Treadmill
For a recurring meetup, RSVPs are the wrong mechanic — they create commitment anxiety and half the RSVPs don't show anyway. A broadcast subscribe link gets every meetup onto attendees' calendars without asking them to commit in advance.