Plan Friend Hangouts Without the Group Chat Chaos
Stop scrolling through 100 messages to find a time
WhenToMeet makes it easy to find when your friends are all free. Create a poll, share the link, and let everyone mark their availability. No accounts, no apps to download—just a time that works for everyone.
The Challenge
- ✕Group chats that spiral into 100+ messages without ever settling on a time
- ✕Friends saying 'I'm free whenever' but then being unavailable for every suggestion
- ✕Plans falling apart because someone always has a conflict
- ✕Spending more time scheduling the hangout than actually hanging out
- ✕Different friend groups with overlapping members making it hard to avoid double-booking
How WhenToMeet Helps
Everyone Gets a Say
Every friend marks their own availability instead of one person trying to coordinate via text. No more guessing who's free when.
See Availability at a Glance
A visual grid shows when the most friends overlap, making it obvious which times work best for the group.
No App Required
Friends just click a link and mark their times. No signups, no downloads, no friction—works on any phone or computer.
Works for Any Hangout
Whether it's a quick coffee, movie night, weekend trip, or game night—poll for any duration and any number of friends.
Friends Everywhere
Got friends in different cities or time zones? WhenToMeet shows everyone times in their local zone automatically.
Key Features
Calendar Overlay
Connect your calendar to see your own busy times while voting, so you don't accidentally double-book yourself.
No Account Needed
Your friends can vote without creating an account. Just share the link via text, DM, or group chat.
One Link to Share
Get a single poll link to drop in any group chat—iMessage, WhatsApp, Discord, Instagram DMs, you name it.
Vote Notifications
Get notified as friends vote so you know when everyone's weighed in and it's time to lock in the plan.
Buffer Time
Add travel or prep time buffers so you don't end up rushing from one thing to another.
Get Started in 3 Steps
Create your hangout poll
Pick a few potential dates and times for your hangout. Add a title like 'Saturday Brunch' or 'Game Night' so friends know what they're voting on.
Share with your crew
Drop the poll link in your group chat. Friends tap it, mark when they're free, and you're done—no app downloads or signups required.
Pick the winning time
See which time slot has the most overlap. Lock it in, and the plan is set—no more 'does next Saturday work?' texts.
Tips for Scheduling Friend Hangouts
- ✓Propose 3-5 time slots to give enough options without overwhelming people
- ✓Set a voting deadline (e.g., 'vote by Thursday') to avoid endless waiting
- ✓Include a mix of weekday evenings and weekend times to maximize overlap
- ✓Name your poll something fun so friends actually click the link
- ✓For recurring hangouts, create a new poll each time rather than assuming the same time works
- ✓If the group is large, accept that not everyone will make it—aim for maximum attendance, not 100%
Frequently Asked Questions
Do my friends need to download an app?+−
No! WhenToMeet works entirely in the browser. Your friends just click the link you share, mark their availability, and they're done. No downloads, no signups.
Can I use this for recurring hangouts?+−
Yes! Create a new poll each time you want to plan a hangout. It takes less than a minute to set up a new one.
What if some friends never vote?+−
You can see who has and hasn't responded. Set a deadline and go with the best time for those who voted—the stragglers can catch the next one!
Is it really free?+−
Group scheduling is completely free with unlimited polls, participants, and time slots. You can coordinate as many hangouts as you want at no cost.
Can I use this for a big group like 15+ people?+−
Absolutely. WhenToMeet handles groups of any size. The visual overlap grid makes it easy to find the best time even with lots of people.
What if we're in different time zones?+−
WhenToMeet automatically shows each person times in their local time zone, so nobody gets confused about when to show up.