Group scheduling: but good.
It already knows when you're free. Share a poll, pick a time, done.
No account needed
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Group scheduling, powered by your real calendar
No sign-up needed for participants
Share a link — participants mark availability instantly without creating an account.
Works great on your phone
Responsive design that works on any screen. Schedule on the go from your mobile browser.
Helpful reminders
Reduce no-shows with automatic email reminders and clear next steps.
Built for Global Teams
Scheduling across time zones is hard. WhenToMeet shows everyone's availability in their local time, finds the overlap, and suggests the best meeting window — automatically.
- ✓Each participant sees times in their own timezone
- ✓Visual overlap finder highlights the best meeting windows
- ✓Works across any number of time zones worldwide
How Teams Use WhenToMeet
From team meetings to conference planning — see how groups save hours every week.
Simple, transparent pricing
Choose the plan that works best for you. Start free, upgrade when you need more.
Frequently Asked Questions
Can't find what you're looking for? Reach out to our support team.
What is WhenToMeet?+−
WhenToMeet is a scheduling tool that helps you find the best time for group meetings and appointments without the endless email chains.
How does it work?+−
You create an event, set your availability, and share a link. Attendees mark their availability, and WhenToMeet finds the best times in common.
Is it free?+−
WhenToMeet offers a free plan with basic features. We also have premium plans with advanced features for power users.
Do I need to create an account?+−
While you can create events without an account, signing up unlocks features like personalized booking pages, calendar sync, and more.
Can I sync with my calendar?+−
Yes, WhenToMeet integrates seamlessly with Google Calendar to prevent double bookings and keep your schedule up-to-date.
What if attendees are in different timezones?+−
The system automatically adjusts meeting times for different timezones, so everyone sees the time in their local timezone.
What's included in the free plan?+−
The free plan includes 1 booking page, 1 calendar connection with Google Calendar, group event polls, and email notifications. It's everything you need to get started with scheduling.
Can I cancel anytime?+−
Yes, you can cancel your subscription at any time. Your Pro features will remain active until the end of your current billing period.
How does billing work?+−
You can choose between monthly or yearly billing. Yearly billing gives you a significant discount. All prices are shown with estimated VAT for your region, and the final amount is calculated at checkout.
What payment methods do you accept?+−
We accept all major credit cards, debit cards, and various local payment methods through our payment provider.
Can I switch between monthly and yearly billing?+−
Yes, you can switch between billing periods at any time. When switching to yearly, you'll receive the discounted rate immediately.
Do you offer refunds?+−
We offer a fair refund policy. If you're not satisfied within the first 14 days of your subscription, contact us and we'll work with you to resolve it.
Stop guessing. Start scheduling with your real calendar.
Create a group poll in seconds. Your calendar does the rest.
Create your first event now