A Modern Alternative to Doodle for Group Scheduling
Love Doodle's simplicity? Add calendar integration
Doodle pioneered simple scheduling polls. WhenToMeet builds on that foundation with calendar integration, conflict detection, and a modern interface—all free forever. No ads, generous free-tier limits for growing teams.
The Challenge
- ✕No calendar integration means you're scheduling blind without seeing existing commitments
- ✕Basic polls don't detect conflicts, leading to double-bookings
- ✕Free tier has limited features and shows ads to participants
- ✕Poor mobile experience makes on-the-go scheduling difficult
- ✕Manual time zone conversion for international teams
How WhenToMeet Helps
Calendar-Aware Scheduling
While Doodle focuses on simple polls, WhenToMeet integrates with Google Calendar, Microsoft 365, and CalDAV to show real availability and prevent conflicts.
Conflict Detection
See when participants are already booked before proposing times. Avoid the back-and-forth of discovering conflicts after scheduling.
Free Forever, No Ads
Unlimited participants, polls, and time slots with no ads shown to your guests. WhenToMeet is free for group scheduling--no premium tier needed for core features.
Mobile-First Design
Responsive web interface that works on any device, anywhere. No app download needed.
Automatic Time Zones
International team? Time zones are automatically converted so everyone sees their local hours without manual calculation.
Key Features
Real Calendar Integration
Connect your actual calendar to show availability. Your event details stay private—only busy/free times are visible.
Anonymous Guest Voting
Like Doodle, participants don't need accounts. Share the link and they can vote instantly.
Smart Conflict Alerts
Get notified when proposed times conflict with existing calendar events before you share the poll.
Shareable Poll Links
Generate unique links for each poll. Share via email, Slack, Teams, or any messaging platform.
Response Notifications
Get notified when participants vote so you know when to finalize the schedule.
Get Started in 3 Steps
Create your scheduling poll
Add possible time slots for your event. WhenToMeet shows conflicts from your connected calendar automatically.
Share with participants
Send the poll link to everyone who needs to attend. They vote on availability in seconds—no account required.
Finalize and sync
See which time works best, finalize with one click, and the event automatically adds to everyone's calendar.
Switching from Doodle to WhenToMeet
- ✓Connect your calendar before creating polls to leverage conflict detection
- ✓Use calendar overlay when voting so you can see your schedule while choosing times
- ✓Enable automatic finalization to add chosen times to participants' calendars instantly
- ✓Take advantage of unlimited free polls—no need to delete old ones to stay under limits
- ✓Use WhenToMeet on your phone for scheduling on the go — no app download needed
- ✓Set response deadlines to keep momentum and avoid scheduling delays
Frequently Asked Questions
How is WhenToMeet different from Doodle?+−
Doodle excels at simple scheduling polls. WhenToMeet adds calendar integration to show real availability, conflict detection to prevent double-bookings, and a modern mobile-first interface. Both let participants vote without accounts, but WhenToMeet's calendar awareness helps you find genuinely available times faster.
Is WhenToMeet really free?+−
Yes. Group scheduling is completely free with unlimited polls, participants, and time slots--and no ads. Core calendar integration and conflict detection are included. Optional Pro features like advanced calendar integrations and booking pages are available for power users.
Can I import my existing Doodle polls?+−
While there's no automatic import, recreating polls in WhenToMeet is quick. Copy your time slots and participant list, then share the new link. Participants can re-vote in minutes.
Do participants need to create accounts?+−
No, just like Doodle, participants can vote without accounts. Only the poll creator needs to sign up (it's free).
Which calendars can I connect?+−
WhenToMeet supports Google Calendar, Microsoft 365 (Outlook), and any CalDAV calendar (Apple Calendar, Fastmail, etc.). Connect multiple calendars to see all your commitments in one view.
What happens to my data?+−
Your calendar data stays private. WhenToMeet only sees busy/free status, not event details. You control what you share with poll participants.
Does it work on mobile?+−
Yes! WhenToMeet has a fully responsive web interface that works great on any phone or tablet. No app download needed — just open it in your mobile browser.