Group scheduling polls
No account needed for participants
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Turn “When are you free?” into a shared overview.
Create pollIn the group chat
Illustration · Game night
- AliceTuesday doesn’t work for me.
- YouWednesday or Thursday?
- CarolWednesday works for me.
- AliceWednesday works for me too. What time?
Replies get scattered between other messages. You have to piece the proposed times together.
In a scheduling poll
Everyone responds to the same options. Availability stays comparable for each proposed time.
| Who | Tue, 22/10/203014:00 – 15:00Times shown in UTC | Wed, 23/10/203014:00 – 15:00Times shown in UTC | Thu, 24/10/203015:00 – 16:00Times shown in UTC |
|---|---|---|---|
| Alice | Not available | available | Not available |
| You | available | available | available |
| Carol | available | available | Not available |
In this example, the Wednesday option works for all three people.
No account needed for participants
Overlay your connected calendar while voting. Connecting a calendar requires an account; provider access depends on your plan.
Compare time zones
- ✓Each participant sees times in their own timezone
- ✓Compare local working hours to find overlapping windows
- ✓Add cities to the globe and share the comparison
WhenToMeet is available on iOS and Android.
- Create and manage polls
- Share links from your phone
- Check responses on the go
Scan with your phone
whentomeet.io/downloadPricing
Compare plans
| Free | Pro | |
|---|---|---|
| Booking Pages | 1 | Unlimited |
| Calendar Connections | 1 | Unlimited |
| Calendar sync window | 30 days | 5 years |
| Google Calendar | ||
| Microsoft Calendar | ||
| CalDAV Calendars | ||
| Advanced Availability | ||
| iCal Subscription | ||
| Auto-Finalize Events | ||
| Built-in poll templates | ||
| Save and reuse your own poll templates | ||
| Custom Availability Presets | ||
| CSV Data Export | ||
| Group Scheduling Polls | ||
| Email Notifications |
Frequently Asked Questions
What is WhenToMeet?+−
WhenToMeet is a scheduling poll tool for groups. It helps people vote on times while connected calendars surface real availability and conflicts.
How does it work?+−
You create a poll, add candidate times, and share a link. Participants mark availability, optionally with their calendar overlaid, and WhenToMeet shows the best group overlap.
Is it free?+−
WhenToMeet offers a free plan with basic features. We also have premium plans with advanced features for power users.
Do I need to create an account?+−
Participants can vote on polls without an account. Signing up unlocks organizer features like managing polls, calendar sync, and booking pages.
Can I sync with my calendar?+−
Yes. Free users can connect Google Calendar; Pro adds Microsoft, CalDAV, iCal subscriptions, more calendar connections, and a longer sync window.
What if attendees are in different timezones?+−
The system automatically adjusts meeting times for different timezones, so everyone sees the time in their local timezone.
What's included in the free plan?+−
The free plan includes group scheduling polls, 1 booking page, 1 Google Calendar connection, calendar sync up to 30 days ahead, and email notifications. It's enough to get started with calendar-aware group coordination.
Can I cancel anytime?+−
Yes, you can cancel your subscription at any time. Your Pro features will remain active until the end of your current billing period.
How does billing work?+−
You can choose between monthly or yearly billing. Yearly billing gives you a significant discount. All prices are shown with estimated VAT for your region, and the final amount is calculated at checkout.
What payment methods do you accept?+−
We accept all major credit cards, debit cards, and various local payment methods through our payment provider.
Can I switch between monthly and yearly billing?+−
Yes, you can switch between billing periods at any time. When switching to yearly, you'll receive the discounted rate immediately.
Do you offer refunds?+−
We offer a fair refund policy. If you're not satisfied within the first 14 days of your subscription, contact us and we'll work with you to resolve it.