When2meet vs. WhenToMeet: The complete comparison
While the names are similar, the products are different. This guide explains how they compare and when to use each—ending with a pragmatic recommendation.
Create a free poll. Participants can vote without an account.
Already have a When2meet poll? Import its times and responses. Imported responses are a read-only snapshot; participants can submit a new response.
WhenToMeet Free includes one booking page and one Google Calendar connection. New Free accounts get a 30-day calendar sync window. Calendar autofill includes five free uses per account; Pro adds unlimited autofill, more connections, Microsoft 365, CalDAV and advanced features.
Quick summary
| Topic | When2meet | WhenToMeet |
|---|---|---|
| 1:1 Booking Links | No | One free booking page; more with Pro |
| Group Polls | Supported | Group polls with calendar context and conflict detection — free for all |
| Calendar integration | No | One Google Calendar connection free; Microsoft 365 and CalDAV with Pro |
| Localization & accessibility | Basic | Multi-language UI, keyboard navigation, and accessible contrasts |
| User Interface | Basic | Modern UI on mobile as well as desktop |
1:1 Booking Links
- When2meet: Not designed for ongoing booking workflows.
- WhenToMeet: Create one booking page free. Pro adds more pages and advanced availability features.
Group Polls
- When2meet: Classic availability grid for simple, one‑off polls.
- WhenToMeet: Group polls with calendar context and conflict detection to converge faster; free for all users.
Calendar integration
- When2meet: No native calendar sync or overlays.
- WhenToMeet: Connect one Google Calendar account free to view calendar context. Pro adds more connections, Microsoft 365 and CalDAV.
Localization and accessibility
- When2meet: Basic.
- WhenToMeet: Multi‑language UI, keyboard navigation, and accessible contrast.
User interface
- When2meet: Basic interface.
- WhenToMeet: Modern, responsive UI across mobile and desktop.
Note on ads and pricing: WhenToMeet remains ad‑free. Our pricing is fair and transparent — see our pricing.
What they are
- When2meet is a classic availability grid for coordinating one event by asking participants to mark times that work.
- WhenToMeet focuses on group scheduling with calendar overlays, smart conflict detection, and optional booking links when you need them.
How availability is collected
- When2meet: Everyone marks ranges directly in a grid. It’s simple and familiar for quick polls.
- WhenToMeet: Participants can mark availability and, when connected, the organizer can overlay Google Calendar to avoid conflicts and suggest realistic options.
Calendar integration and overlays
- When2meet: No native calendar sync or live overlays.
- WhenToMeet: Google Calendar connection lets organizers view conflicts at a glance, avoid double‑booking, and add final meetings to calendars automatically.
Booking pages and guardrails
- When2meet: Not designed for ongoing booking workflows.
- WhenToMeet: Create one booking page free. Pro adds more pages and advanced availability features.
Collaboration and privacy
- When2meet: Everyone edits the same grid. Inputs are visible to the group.
- WhenToMeet: Supports polls, but also private calendar‑aware suggestions so organizers can propose times that actually work without exposing full calendars.
Accessibility and languages
- When2meet: Basic experience.
- WhenToMeet: Accessible by design, supports multiple languages, and is optimized for keyboard navigation and screen readers.
Which should you choose?
- Choose When2meet if you need a quick, one‑off grid to collect availability and you don’t require calendar context.
- Choose WhenToMeet if you want faster decisions, fewer back‑and‑forths, calendar‑aware suggestions, and the option to use booking pages when needed.
Popular use cases for WhenToMeet
- Team meeting scheduling — find a time that works for everyone using calendar overlays
- Conference planning — coordinate speakers and sessions across time zones
- Remote teams — schedule across distributed teams with automatic conflict detection
- Looking for a free Doodle alternative? WhenToMeet offers free group polls with calendar sync
- Need Google Calendar scheduling? Connect your calendar for one-click availability
Summary
Both tools can help you find a time. If you need a quick, one‑off grid to collect availability and you don’t require calendar context, When2meet is fine. If you want faster decisions, fewer back‑and‑forths, calendar‑aware suggestions, and the option to use booking pages when needed, WhenToMeet is a good choice. Create your first poll here.