WhenToMeet vs. Doodle: A comparison for groups
Both tools help groups find a time. Doodle supports group polls, booking pages and individual scheduling. WhenToMeet combines group polls with calendar context. Here’s how they compare.
Create a free poll. Participants can vote without an account.
WhenToMeet Free includes one booking page and one Google Calendar connection. New Free accounts get a 30-day calendar sync window. Calendar autofill includes five free uses per account; Pro adds unlimited autofill, more connections, Microsoft 365, CalDAV and advanced features.
Checked on October 17, 2026: Doodle Free includes one group poll per account with up to ten time slots. More polls and advanced settings require a paid plan.
Quick summary
| Topic | Doodle | WhenToMeet |
|---|---|---|
| 1:1 Booking Links | Supported (availability and booking page features vary by plan) | Fully supported (unlimited pages with paid plans) |
| Group Polls | Supported but limited Group Poll time slots in the free plan | Group polls with calendar context and conflict detection, free for all |
| Calendar integration | Integrations by plan | Google Calendar overlay and conflict detection |
| Collaboration | Public polls | Polls plus private calendar‑aware suggestions |
| Ads | Yes, in the free plan | No |
1:1 Booking Links
- Doodle: Basic support, with one booking page on the free plan.
- WhenToMeet: One booking page is included free; Pro adds unlimited pages and advanced availability features.
Group Polls
- Doodle: One free group poll with up to ten time slots; paid plans add more polls and options.
- WhenToMeet: Polls include calendar context and conflict detection so groups can converge faster—free for all users.
Availability and collaboration
- Doodle: Supports group polls, booking pages and individual scheduling.
- WhenToMeet: Focuses on quickly converging on times that work for everyone, using overlays to avoid conflicts.
Calendar integration
- Doodle: Integrations depend on plan.
- WhenToMeet: One Google Calendar connection is included free. More connections, Microsoft 365 and CalDAV require Pro.
Collaboration
- Doodle: Shareable polls, with hidden participant details available on paid plans.
- WhenToMeet: Polls plus private calendar‑aware suggestions to propose realistic options without exposing full calendars.
Ads
- Doodle: Ads appear on the free plan.
- WhenToMeet: No ads, with a generous free tier and paid plans for advanced features.
Note on ads and pricing: WhenToMeet remains ad‑free. Our pricing is fair and transparent — see our pricing.
Popular use cases for WhenToMeet
- Team meeting scheduling — find a time that works for everyone using calendar overlays
- Conference planning — coordinate multi-day events with many participants
- Education & universities — schedule office hours, study groups, and committee meetings
- Want to avoid scheduling back-and-forth? WhenToMeet solves this with calendar-aware polls
- Need a Calendly alternative for groups? Compare their group scheduling workflows and plan limits.
Summary
Compare the free limits, calendar connections and organizer settings before choosing. For group scheduling, WhenToMeet provides a smooth path from availability to a confirmed meeting, and you can still publish a booking page when needed. Try it free here.