Halte deine ganze Gemeinde auf demselben Kalender
Your congregation's week shouldn't live in a PDF nobody opens
Services, study groups, community meals, volunteer shifts. A broadcast subscribe link puts every event on every member's personal calendar — in their language, their timezone, their calendar app. No new app to install, no emails to collect.
Die Herausforderung
- ✕Events get announced in the bulletin and half the members still miss them
- ✕Members won't download yet another church or synagogue app
- ✕Rescheduling a service means a phone tree and still some members show up at the old time
- ✕Collecting member emails feels off-brand when the point is community, not marketing
- ✕Volunteer coordination by email loses the people who check email once a week
Wie WhenToMeet hilft
One tap, any phone
Members subscribe to the community calendar on the phone they already have. No download, no login, no learning curve.
Privacy-respecting
Subscribers are anonymous. You don't track who subscribed. Pastoral and rabbinical trust stays face-to-face.
Schedule changes sync
Move a service or cancel a study group? Every subscriber's calendar updates automatically. No phone tree required.
Per-event opt-out
Members who only come Sundays can mute weekday events and keep what matters to them. No lost members over scheduling friction.
Multi-language-ready
Event titles and descriptions support any language. Multilingual congregations can use each member's preferred language.
Hauptmerkmale
Google, Apple, Outlook, iCal
Every phone ships with one of these. Your congregation uses whichever they already have.
Weekly services and holidays
Regular services as recurring events, holy days and special services as one-offs. All in one channel.
Your congregation's branding
Upload your logo and a welcoming cover image. The subscribe page reflects your community.
QR codes for the bulletin
Print the subscribe URL as a QR code in the bulletin, at the welcome table, or on a lobby screen.
Painless unsubscribe
Members leave with one tap, no conversation required. That trust is why more people subscribe in the first place.
In 3 Schritten loslegen
Set up your congregation's channel
Pick a slug (e.g., whentomeet.io/b/first-presbyterian). Upload your logo. Add a short welcome message.
Add services and events
Weekly services, bible studies, community meals, volunteer shifts. Each event can link to a livestream or join URL.
Share the link everywhere
Bulletin QR code, lobby screen, welcome packet, website. Every member who subscribes becomes a recurring reminder.
Running a congregation calendar channel
- ✓A QR code in the bulletin converts better than any other subscribe path — print it every week
- ✓Demo the subscribe flow from the pulpit or bimah once; 80% of attending members subscribe that week
- ✓Keep event titles consistent week-to-week — calendars group recurring events more cleanly
- ✓Add livestream URLs to event descriptions for members who can't attend in person
- ✓Run a separate channel for youth ministry or interest groups so they have focused reach
Häufig gestellte Fragen
Will older members manage it?+−
Yes. The flow is: scan QR, tap 'add to calendar', done. No new app, no login. The calendar app was already on their phone when they bought it.
Do we collect emails?+−
No. Subscribers stay anonymous. You never see who subscribed, only the total count. This is why more members feel comfortable subscribing.
Can we show livestream links?+−
Yes. Each event has a description where you can put the YouTube or Facebook livestream URL. Members tap from the reminder.
What about multilingual congregations?+−
Event titles and descriptions are free text — use whichever language fits. Run separate channels per language if preferred.
Can small groups run their own channels?+−
Yes. Bible study groups, youth ministry, choir, women's circle — each can run a channel and each has its own subscribe link.
Is there a cost?+−
No per-member fee. The core channel is free. Advanced branding is on Pro if you want it.
What about volunteer coordination?+−
For scheduling volunteers (who works which shift), WhenToMeet's group event polls are the right tool. The broadcast channel is for broadcasting the schedule to the congregation.
Is our data private?+−
Yes. We don't store identifying information about subscribers. Event content is what you publish, nothing more.
Bereit, die Terminplanung zu vereinfachen?
Für immer kostenlos. Keine Kreditkarte erforderlich.