A Team Meeting Scheduler Built for Group Availability
Stop buying seats just to find a time
WhenToMeet helps teams coordinate all-hands, planning sessions, retros, and cross-functional meetings with one poll. Participants vote quickly, organizers see overlap, and calendar conflicts stay visible.
O Desafio
- ✕Per-seat scheduling tools get expensive when every occasional participant needs access
- ✕Team meetings often include contractors, clients, or partners outside your workspace
- ✕Recurring scheduling threads make organizers repeat the same coordination work
- ✕Time zone mistakes cost momentum for distributed teams
- ✕The person coordinating the meeting has no clear view of group overlap
Como o WhenToMeet ajuda
Built for groups first
Overlay many people's availability instead of forcing a 1:1 booking workflow onto a team meeting.
Faster coordination
Create a poll, share one link, and compare results without chasing replies across Slack and email.
Distributed-team friendly
Participants see local times, helping remote teams avoid accidental early-morning or late-night slots.
Calendar context
Connected calendars make it easier to spot conflicts before the organizer finalizes a time.
Recursos Principais
Shareable team poll links
Send a poll anywhere your team already works: Slack, Teams, email, Notion, or a calendar invite draft.
No-login participant voting
Occasional participants can vote without becoming paid seats or setting up an account.
Finalize and move on
Pick the best time once the overlap is clear and reduce the long tail of scheduling follow-up.
Repeatable team workflows
Reusable team setups and recurring workflows are the natural next step for teams that schedule often.
Comece em 3 Passos
Pick candidate time windows
Add realistic options for the team meeting and connect your calendar if you want conflict warnings.
Share the poll with everyone
Participants vote on availability from the link. They do not need to become paid users.
Choose the best overlap
Use the group availability view to finalize a time that works for the most important attendees.
Perguntas Frequentes
Is WhenToMeet a team scheduling tool or a booking link?+−
Both exist in the product, but this workflow is purpose-built for group scheduling where several people need to vote on shared options.
Do all team members need accounts?+−
No. Poll participants can vote from the link without creating an account.
Can external collaborators vote?+−
Yes. Share the poll link with clients, contractors, partners, or anyone else who needs to attend.
Can this replace per-seat scheduling software?+−
For group coordination, often yes. If your main job is finding the shared time rather than routing leads to reps, WhenToMeet is a simpler fit.
Does it handle time zones?+−
Yes. Participants see poll times in their own time zone.
Can we use it for recurring team meetings?+−
You can create repeated polls today. Deeper recurring team workflows are a natural team-plan expansion.
Pronto para simplificar o agendamento?
Grátis para sempre. Nenhum cartão de crédito necessário.